How to add guest accounts to your Microsoft Teams
The extended guest account capabilities for Microsoft Teams mean you can add anyone with an email address to the collaboration platform.
Microsoft Team guest accounts are no longer restricted to Azure AD accounts. Here's how to add anyone.
pay attention: Check with your Azure Active Directory administrator to make sure guest accounts are enabled. Once enabled, you can proceed.
- Sign in to Microsoft Teams. On the left is a list of the different teams within your organization.
- Right-click the name of the team to which you want to add a guest. In the menu that appears, select Add Member.
- Type in the email address of the person you want to add. If they are outside your group, teams will automatically send them as a guest.
- Wait for the user to accept the access request, and they will be able to log in and use Teams just like a normal user.
Microsoft is pushing Teams, Slack's chat-based and competitive collaboration platform, hard.
SEE: Microsoft Teams: False Page (Free PDF) (Technology Republic)
Collaboration crosses the lines of companies in the modern world: freelancers, contractors, consultants, and other professionals for hiring are part of most businesses at some point , and it is vital that they can be integrated into digital collaboration.
Azure Active Directory administrators do not have to worry about security compromise: Guest accounts can be managed just like regular Active Directory members, so access control will not be a problem.
Adding guest members to Microsoft Teams is simple, as long as the feature is enabled in Azure AD first.
SEE: How to work from home: a pro IT guide to telecommunications and remote working (download TechRepublic)
How to enable guests to Microsoft Teams
Before you can give guests access to Microsoft Teams, your Azure AD administrator needs to enable the guest feature, which Microsoft explains in this tutorial video. If you have not enabled guests before, you probably need to speak to IT first - the Team guest feature is disabled by default.
Once guest access is enabled, it's easy to add guests from outside your organization: all they need is an email address, and it does not matter if they are business or it is personal.
Start by opening Microsoft Teams. To the left of the Teams window you will see a list of teams you belong to. Right-click on the one you want to add a guest to, and a context menu will appear (Figure A).
Clicking Add Members from the context menu will open the screen that appears there Figure B, where you can type the email address of the person you want to add. Crews should be agile enough to identify an outside address and add the guest, as shown in Figure B.
Clicking Add in the window shown in Figure B will send an email to the invitee (Figure C). An email link will allow them to activate guest access and create a Microsoft account if they do not have one, and will provide information on what Team guest experience is like.
Once added (Figure D), guests have the same capabilities as full members, allowing them to chat, join meetings, collaborate on documents, and perform other tasks that Azure AD permits to guest accounts.
That's what it is - the process for adding a guest is very simple and we hope that it will make collaboration easier in an Office 365 environment.
Editor's note: This article was last updated on April 8, 2022.